Executive Office Manager

About the role

The Executive Office Manager will serve as the administrative backbone of Hameem Technologies, providing direct support to the Chief Executive Officer while overseeing day‑to‑day office operations for the entire team. This role combines executive assistance with full ownership of facilities, procurement and compliance functions in a fast‑growing technology investment environment.

Key responsibilities

• Manage the CEO’s calendar, coordinate meetings, travel arrangements and handle confidential communications.
• Prepare and maintain executive correspondence, reports, presentations and other documentation with accuracy.
• Track action items from executive meetings and ensure timely follow‑up.
• Oversee daily office operations, facility maintenance, resource allocation and business continuity planning.
• Coordinate office‑level purchasing of supplies, equipment and vendor relationships.
• Ensure compliance with UAE labour regulations, health and safety standards and corporate governance frameworks.
• Prepare operational and budgetary performance reports for management review.
• Liaise with government agencies and regulatory authorities to maintain compliance.

Required profile

• UAE National (mandatory).
• Bachelor’s degree in Business Administration, Management or a related discipline.
• 3–5 years of experience in office management and/or executive support roles.
• Proven experience supporting senior leadership or C‑suite executives.
• Strong understanding of UAE Federal Decree‑Law No 33.

Required skills