Executive Secretary – Senior Executive Support

About the role

We are seeking an experienced Executive Secretary to provide high‑level support to senior leadership. The role involves managing complex schedules, handling confidential communications, and ensuring smooth coordination of executive priorities across a multinational environment.

Key responsibilities

• Manage and prioritize executive calendars, resolve conflicts, and coordinate international meetings.
• Prepare executive briefings, reports, presentations, and correspondence.
• Organise Board, Management Team and Executive Committee meetings, including agenda packages and confidential minutes.
• Draft and review high‑level correspondence, screen communications, and act as primary liaison with internal and external stakeholders.
• Arrange complex international travel, visas, and protocol requirements for executives.
• Handle confidential business information, support governance compliance, and monitor executive expenses and budgets.
• Guide administrative staff, establish best practices, and assist with management reports and KPI presentations.

Required profile

• Bachelor's degree in Business Administration, Management or related field.
• 8‑12+ years of experience supporting senior executives in medium‑to‑large organisations (70+ employees).
• Proven ability to manage executive calendars, stakeholder communications and confidential documentation.
• Strong organisational, public‑relation and communication skills.

Required skills

• Microsoft Word
• Microsoft Excel
• Microsoft PowerPoint

What we offer

• Opportunity to work closely with senior leadership in a dynamic, multinational setting.
• Professional development and exposure to high‑impact executive projects.