Faculty Assistant

About the role

We are seeking a proactive Faculty Assistant to provide comprehensive administrative support to our faculty in Abu Dhabi. The role involves handling enquiries, managing documentation, and ensuring smooth operation of academic activities.

Key responsibilities

• Deliver efficient and professional administrative support within the faculty.
• Handle staff and student enquiries.
• Create and update course websites and manage online surveys.
• Perform general administrative duties such as mail handling, drafting correspondence, proofreading, processing invoices and claim forms, filing, and photocopying.
• Compile, verify, and enter grades into the internal system with strict confidentiality.
• Organise meetings, events, video and conference calls.
• Book meeting rooms and manage diaries, accommodation, and travel arrangements for teaching staff.
• Translate letters and documents.
• Assist in research collection, data‑mining, and information gathering.
• Create and update databases and surveys.
• Prepare and send recommendation letters for graduating PhD students.

Required profile

• 4–5 years of experience in a similar administrative role within a multicultural education or business school environment.
• Fluent English with excellent interpersonal and communication skills.
• Proactive, detail‑oriented, and able to work under pressure while meeting deadlines.
• Experience handling confidential information.

Required skills

• Proficiency in MS Office.