Front Desk Receptionist and Administration Coordinator

About the role

Arton Capital is looking for a professional, proactive, and highly organized Receptionist and Administration Coordinator to be the first point of contact for its Dubai office. The role ensures smooth daily administrative and front‑desk operations while supporting various departments.

Key responsibilities

• Greet clients, guests and staff, answer and route calls, and manage mail and courier services.
• Maintain a clean, organized reception area and handle front‑desk activities.
• Provide day‑to‑day administrative support across departments, manage office supplies, and coordinate meeting room bookings.
• Assist the HR Director with scheduling, documentation and internal communications.
• Handle document filing, scanning and digital record‑keeping.
• Liaise with building management for maintenance, security and office services.
• Arrange domestic and international travel for staff, including flights, hotels, visas and transportation, and maintain travel itineraries and logs.

Required profile

• Proven experience in a receptionist, administrative or office coordinator role.
• Excellent verbal and written communication skills in English.
• Strong organizational and multitasking abilities with a customer‑oriented attitude.
• Discretion and confidentiality when handling sensitive information.

Required skills

• Proficiency in Microsoft Office Suite (Word, Excel, Outlook).