Legal Administrative Assistant

About the role

We are seeking a proactive Legal Administrative Assistant to support our legal team in Abu Dhabi. The role involves managing client interactions, coordinating meetings, and handling a range of administrative tasks to ensure smooth office operations.

Key responsibilities

• Deal with internal and external clients professionally.
• Accurately manage diaries and coordinate appointments.
• Organise internal and external meetings, including conference rooms, lunches and refreshments.
• Arrange travel logistics such as flights, hotels and taxis.
• Handle telephone enquiries courteously and take accurate messages.
• Process incoming and outgoing email and post efficiently.
• Perform daily administrative duties, including photocopying.
• Act as first point of contact for clients and visitors, delivering high‑level service.
• Maintain accurate and up‑to‑date filing systems.
• Prepare client invoices as part of the monthly billing cycle.
• Analyse aged debt lists monthly and follow up on overdue invoices.
• Follow compliance procedures and keep case management files updated.
• Maintain accurate client contact details.
• Audio and/or copy‑type memoranda, correspondence and legal documents to a high standard within deadlines.

Required profile

• Minimum 5 years’ experience as a Legal Secretary in an international law firm.
• UAE experience is beneficial.

Required skills

• Strong diary and calendar management.
• Proficiency in preparing client invoices and tracking aged debt.
• Excellent written and oral communication for handling emails, telephone enquiries and legal documentation.