Office Coordinator

About the role

We are seeking an Office Coordinator to be the operational heartbeat of our Dubai headquarters. You will own the day‑to‑day office environment, manage vendors, and ensure new hires feel welcomed from day one. This role is essential for turning our fast‑moving startup into a smoothly run workplace.

Key responsibilities

• Oversee daily office operations, including supplies, facilities, and maintenance.
• Source, negotiate, and manage relationships with office vendors and service providers.
• Coordinate onboarding logistics: equipment, access, desk setup, and documentation.
• Maintain the leadership calendar, arrange visitor logistics, and support travel needs.
• Plan and execute team events, offsites, and office gatherings.
• Assist the People and Culture Manager with paperwork and local administrative compliance.
• Identify and resolve minor office issues before they impact the team.

Required profile

• 2–4 years of experience in office coordination, administration, or workplace operations, preferably in a startup environment.
• Strong organizational ability to juggle multiple tasks simultaneously.
• Familiarity with Dubai‑based vendors, building management, and local administrative processes.
• Clear, friendly, and professional communication with all stakeholders.
• Ownership mindset – treat the office as your own.
• Diploma or bachelor’s degree in any field.

Required skills

• Proficiency with spreadsheets (e.g., Microsoft Excel).