Office Manager

About the role

As an Office Manager at Dilitrust, you will ensure the smooth operation of our international office environment while supporting HR, finance, and immigration processes. You will be the central point of contact for employees, suppliers, and internal teams, helping the company maintain its fast‑growing legal‑tech ecosystem.

Key responsibilities

• Manage office supplies, place orders, and oversee maintenance, cleaning, and security services.
• Coordinate office layout, seating arrangements, and workspace optimisation.
• Maintain company records, documents, and databases.
• Handle immigration administration: prepare documents, track visa and work‑permit applications, liaise with authorities and agencies, and keep up‑to‑date with regulatory changes.
• Support foreign employees during onboarding, ensuring legal compliance and timely renewal of authorisations.
• Assist HR with onboarding, orientation, payroll, contracts, benefits, expense reports, and act as a point of contact for policy queries.
• Manage office budgets, monitor expenses, process invoices, and collaborate with finance on cost optimisation.
• Negotiate contracts with suppliers and service providers.
• Record sales contracts, amendments, and customer orders; issue invoices and follow up on accounts receivable.
• Serve as liaison between departments and external stakeholders, including the accounting firm.

Required profile

• Proven experience in office administration or office management.
• Familiarity with immigration procedures and employee onboarding for international staff.
• Experience supporting HR functions such as payroll, contracts, and benefits administration.
• Basic understanding of budgeting, expense tracking, and invoice processing.
• Strong organisational skills and ability to coordinate across multiple departments.

Required skills

What we offer

• Opportunity to work in a fast‑growing legal‑tech unicorn with a multicultural team.
• Dynamic and stimulating work environment recognised by "Happy at Work" and "Tech at Work" labels.
• Career growth within a leading SaaS publisher operating in Europe, North America, and the Middle East.