Office Manager

About the role

The Office Manager will ensure the smooth day‑to‑day operation of The Smiley Company’s Dubai office while providing trusted administrative support to senior executives and the Loufrani family. This role combines office coordination, contract administration and APAC invoicing duties in a fast‑paced, multicultural environment.

Key responsibilities

• Oversee daily office operations, including facilities, suppliers, equipment and general administration.
• Maintain organised records, filing systems and internal documentation.
• Arrange meetings, travel, couriers and other operational requirements.
• Prepare, review and administer routine contracts using approved templates, track signatures and renewals.
• Coordinate invoicing and collection across APAC, follow up on missing information and support the China entity.
• Maintain accurate financial records and liaise with finance teams and external accountants.
• Provide discreet personal assistance to the Loufrani family, handling appointments, travel and household matters.
• Handle confidential information with the utmost discretion and professionalism.

Required profile

• Previous experience in office management or business administration.
• Exceptional organisational skills and sound judgement.
• Ability to work independently and manage multiple priorities.
• Strong confidentiality and professionalism.
• Fluent English and Mandarin Chinese for communication and invoice administration.

Required skills