Office Manager – UAE Offices

About the role

The Office Manager will lead operational services across our UAE offices, ensuring a professional, efficient, and client‑focused environment. You will be the key point of contact for day‑to‑day office activities in Dubai and Abu Dhabi while collaborating with regional teams.

Key responsibilities

• Oversee daily operations of Dubai and Abu Dhabi offices, maintaining high service standards.
• Coordinate with the Riyadh office manager to ensure consistency across Middle East locations.
• Develop, review, and implement office procedures, policies, and processes for efficiency.
• Monitor office expenditure, supplier performance, and identify cost‑control opportunities.
• Manage facilities, space utilisation, maintenance, and infrastructure requirements.
• Negotiate and administer contracts with landlords, service providers, and external suppliers.
• Maintain accurate office distribution lists, contact databases, and operational records.
• Lead office‑related projects, ensuring effective planning and stakeholder engagement.
• Support environmental sustainability initiatives and prepare for external audits.
• Participate in CSR activities and ensure travel arrangements comply with firm policies.

Required profile

• Proven office management experience in a professional services environment, preferably a law firm.
• Strong ability to lead multi‑functional teams and drive operational change.
• Excellent liaison and communication skills across regional and global functions.
• Experience managing facilities, vendor relationships, and budgets.
• Knowledge of business continuity and risk management frameworks.

Required skills

• Office administration and facilities management.
• Vendor contract negotiation and administration.
• Budget monitoring and cost‑control.
• Document archiving in line with risk guidelines.
• Environmental sustainability and CSR coordination.