Project Coordinator

About the role

The Project Coordinator will provide proactive administrative support to ensure smooth daily operations across all projects managed by Wasael Property Management. Working closely with the Project Manager and other stakeholders, the role guarantees that documentation, budgeting, procurement and reporting are handled efficiently.

Key responsibilities

• Prepare and distribute agendas and minutes of meetings as directed by the Project Manager.
• Update project budgets by consolidating information from Finance and Procurement.
• Create purchase requisitions and submit them for line‑manager approval.
• Act as the primary contact for contractors, receiving invoices, service reports and other submittals for approval.
• Generate weekly operational reports and ad‑hoc reports using system data.
• Maintain and update records and databases, including supplier lists and service details.
• Draft correspondence for suppliers based on Project Manager instructions.
• Coordinate procurement of furniture, fixtures and equipment, including supplier contact, order preparation and delivery follow‑up.
• Collect documentation for finance payments such as work completion certificates, invoices and warranties.
• Support the design team with material mood boards.
• Prepare and follow up on gate‑pass documentation and maintain attendance records.
• Perform other duties assigned by the Direct Manager.

Required profile

• Diploma or Bachelor’s degree in Engineering, Project Management, Construction Management or a related field.
• Minimum 3 years of experience in project administration or coordination.

Required skills

• Proficiency in MS Office.
• Experience using Oracle.