Receptionist & Executive Support – Dubai

About the role

We are looking for a professional, organized, and proactive Receptionist / Executive Support to manage the reception area and provide administrative support to the C‑Level team. The role involves handling front‑desk duties, coordinating executive calendars, and ensuring smooth communication across the organization.

Key responsibilities

• Act as the primary point of contact for C‑Level executives, managing communications and correspondence professionally.
• Manage executive calendars, schedule appointments, coordinate meetings, and resolve scheduling conflicts.
• Arrange domestic and international travel, including flights, hotels, transportation, itineraries, and other bookings.
• Prepare and coordinate correspondence, reports, presentations, meeting agendas, and minutes.
• Assist with board meetings, executive presentations, special projects, and events.
• Handle confidential and sensitive information with a high level of discretion.
• Welcome visitors, answer calls, receive and distribute mail and packages, and maintain a professional office environment.
• Support general office administration, including supplies, filing, and office coordination.

Required profile

• 3–5 years of experience in reception, executive assistance, personal assistance, or a similar role.
• Previous experience supporting C‑Level executives or senior management is preferred.
• Excellent organizational, communication, and time‑management skills.
• High level of professionalism, discretion, and confidentiality.

Required skills

• Travel bookings
• Calendar management
• Meeting coordination
• Microsoft Outlook
• Microsoft Word
• Microsoft PowerPoint
• Microsoft Office suite