Receptionist & Office Coordinator – Dubai

About the role

Danone MENA is seeking a Receptionist & Office Coordinator to manage the day‑to‑day operations of its Dubai Head Office. The role combines front‑desk duties with broader office administration to ensure a smooth, professional environment for employees, visitors, and partners.

Key responsibilities

• Serve as the first point of contact, greeting visitors, issuing passes, and maintaining visitor logs.
• Answer and route incoming calls, take accurate messages, and ensure timely communication.
• Manage purchase orders for office supplies, equipment, and event materials, ensuring cost‑effective procurement.
• Book venues for team and business events and coordinate cafeteria and cleaning services.
• Oversee printing, stationery ordering, and courier services (incoming and outgoing).
• Handle confidential documents with discretion and maintain organized archiving systems.
• Maintain office access records, monitor parking allocations, and conduct routine tours to identify infrastructure issues.

Required profile

• Fluent in Arabic and English, both written and spoken.
• 1–3 years of experience in administrative or office management roles, preferably within a multinational environment.
• Proven ability to manage multiple tasks, interact with stakeholders at all levels, and maintain a professional presence.
• Bachelor’s degree and a valid Dubai residency.

Required skills