Receptionist / Secretary

About the role

The Receptionist/Secretary will serve as the first point of contact for visitors and callers, ensuring smooth administrative operations within our advertising agency. This full‑time position supports senior management with day‑to‑day clerical tasks and coordinates essential office services.

Key responsibilities

• Answer correspondence, complete forms, and prepare required documents.
• Maintain both electronic and hard‑copy filing systems.
• Arrange driver bookings as directed by senior managers.
• Handle telephone calls, route them appropriately, respond to basic inquiries, and take messages.
• Prepare and dispatch outgoing faxes, mail, and courier parcels; sort incoming items for distribution.
• Greet visitors professionally and direct them to their appointments.
• Organise business travel, including flights, hotel bookings, and expense management in line with company policies.

Required profile

• Bachelor's degree.
• 0–4 years of experience in a similar administrative role.
• Strong organisational and multitasking abilities.
• Excellent command of Arabic and English, both written and spoken.
• Effective communication and teamwork skills.
• Ability to identify and escalate complex issues.
• Commitment to delivering high‑quality work.
• UAE national candidates are preferred.

Required skills

• Proficiency in Microsoft Word.
• Proficiency in Microsoft Excel.