Team Administrator – Finance and Projects

About the role

We are looking for a proactive Team Administrator to join our Finance and Projects group in Dubai. The role provides professional administrative support to lawyers and business operations, ensuring smooth day‑to‑day functioning of the team.

Key responsibilities

• Maintain and update both paper and electronic filing systems, including archiving and retrieval of documents.
• Print, scan, fax and copy matter‑related correspondence, preparing large document bundles with proper pagination and indexing.
• Manage incoming calls and messages, ensuring timely delivery to lawyers and clients.
• Update client contact databases and Outlook address books.
• Prepare and submit expense claims, chase receipts and mileage information, and follow up on authorisations.
• Liaise with IT, facilities and other internal teams to keep the office safe and well‑maintained.
• Assist Legal PAs with business development tasks such as preparing contact sheets and party lists.
• Process cash‑related requests, disbursements and billing entries in accordance with firm procedures.

Required profile

• Strong organisational skills with attention to detail.
• Ability to handle multiple tasks and work collaboratively with lawyers and support staff.
• Excellent communication skills, both written and verbal.
• Proactive attitude and willingness to take initiative.

Required skills

• Proficiency with Microsoft Outlook (address book management and email handling).

What we offer

• Competitive salary package.
• Opportunity to work within a leading international law firm.
• Professional development and training.