Team Assistant

About the role

As a Team Assistant at Messe Frankfurt Middle East, you will provide essential administrative support to ensure smooth operations of our exhibition and trade‑show activities in the region. Based in Dubai, you will work closely with various internal teams, suppliers, and contractors to keep projects on track.

Key responsibilities

• Maintain and update databases, ensuring information is accurate and current.
• Coordinate with the Accounts department for supplier and contractor payments.
• Organise the registration process for contractors, keeping detailed records and ensuring compliance.
• Register new contractors in SAP and keep records up to date.
• Prepare invoices, LPOs and summarise orders for suppliers and contractors.
• Manage team calendars, schedule meetings and track holidays.
• Coordinate stand construction orders with suppliers and provide summaries as needed.
• Consolidate daily action summaries and forward updates to the team.
• Handle on‑site project issues, working closely with contractors and service providers.
• Create reports, including tracking revenue from late‑night work fees.
• Provide general administrative support to the team.

Required profile

• University or college degree in Management, Business Administration, Accounting or a related field.
• High ethical standards with a commitment to integrity and objectivity.
• Organised, efficient and detail‑oriented with strong analytical skills.
• Confident communicator able to interact with various stakeholders.
• Proactive team player with high commitment to performance.
• Resilient, adaptable to change and able to work under pressure.

Required skills

• Proficiency in SAP.
• Advanced skills in Microsoft Office, especially Excel.