Travel Assistant

About the role

The Travel Assistant provides operational support for booking flights, accommodations, and local transport while maintaining organized records and ensuring compliance with institutional travel policies. This role works closely with the travel manager to deliver cost‑effective and timely travel solutions for staff.

Key responsibilities

• Coordinate with the manager to understand travel requirements and support booking of domestic and international travel.
• Liaise with travel agencies, airlines, and hotels to obtain options, quotations, and confirmations.
• Prepare travel itineraries, confirmations, and necessary documentation, including visa support.
• Maintain accurate records of bookings, expenses, and supporting documents.
• Track travel schedules, manage changes, cancellations, or emergency travel needs.
• Ensure all travel activities comply with institutional policies and approval processes.
• Assist in processing travel‑related invoices and coordinate reimbursements with finance.

Required profile

• Bachelor’s degree from a recognized institution with at least 60% marks.
• 1–3 years of experience in travel coordination, administration, or a similar role.
• Strong attention to detail and ability to work under tight deadlines.
• Good communication skills for liaising with agencies, airlines, and internal teams.

Required skills