Admin Executive – Car Rental Business

About the role

We are seeking an organized and responsible Admin Executive to support daily administrative and operational activities within our car rental business in Dubai. The role involves coordinating with customers, internal teams, and external parties while managing vehicle records and rental documentation.

Key responsibilities

• Manage daily administrative tasks, prepare rental agreements, invoices, and maintain accurate vehicle and customer records.
• Coordinate vehicle bookings, collection and return schedules, and follow up on payments, deposits, and contract extensions.
• Handle documentation for vehicle registration, insurance, servicing, and ensure timely renewal of registrations, permits, and insurance.
• Liaise with RTA, insurance companies, garages, and other external parties as required.
• Support Operations/Sales with quotations, bookings, and administrative documentation, and prepare regular operational reports.

Required profile

• 2–4 years of administration experience, preferably in car rental, automotive, logistics or a similar industry.
• Strong organizational, time‑management and communication skills with the ability to manage multiple tasks and meet deadlines.
• Attention to detail and accuracy in documentation, and ability to coordinate effectively with customers, drivers, suppliers and government authorities.

Required skills

• Proficiency in Microsoft Office, especially Excel and Word.