Admin Executive

About the role

A proactive and well-organized Admin Executive is sought to manage daily office administration, coordinate with government authorities and service providers, maintain company records and ensure smooth office operations. The position is based in Dubai Silicon Oasis, Dubai, UAE, with working hours from 1 PM to 10 PM.

Key responsibilities

• Manage day-to-day office administration and operational requirements.
• Handle company licence renewals, lease documentation, permits and other administrative requirements.
• Maintain company records, contracts, documents and renewal trackers.
• Coordinate office maintenance, repairs, utilities, internet and telephone systems and other facilities.
• Obtain supplier quotations, compare prices, negotiate and coordinate purchases.
• Coordinate with vendors, contractors, couriers and other service providers.
• Maintain company asset records and coordinate vehicle servicing, insurance and renewals.
• Assist the Finance Department with collecting invoices, receipts, payment documentation and expense records.
• Monitor pending administrative tasks and update management on time.
• Perform other administrative and operational duties assigned by management.

Required profile

• Minimum 2-3 years of UAE administrative experience.
• Strong communication, coordination and organizational skills.
• Ability to multitask, follow up independently and meet deadlines.

Required skills

• Proficiency in MS Office (Excel, Word, Outlook).