Admin & Operations Coordinator (Arabic Speaking)

About the role

The Admin & Operations Coordinator provides day-to-day administrative and operational support across departments at Dr. Scent UAE. The role keeps corporate workflows running smoothly, maintains accurate records, processes routine administrative tasks on time and coordinates company travel, utility platforms and general management requests.

Key responsibilities

• Monitor company accounts across regional utility and transport platforms such as Salik, Darb and ADNOC, and generate monthly usage and expense reports at the start of each month.
• Process routine payments for all departments accurately and efficiently, and keep records of invoices and payment receipts with the Finance Department.
• Book flight tickets for staff and arrange hotel accommodation and ground logistics for visiting agents, partners and corporate visitors.
• Handle general administrative requests, internal correspondence and projects assigned by General Management.
• Maintain an organized, secure and up-to-date filing system for digital and physical documents.

Required profile

• Diploma or Bachelor's degree in Business Administration, Office Management or a related field.
• 1 to 3 years of experience in general administration, corporate coordination or secretarial support.
• Clear professional communication in English (written and verbal); Arabic is a strong advantage.
• High level of confidentiality, reliability, proactive problem solving and flexibility with urgent requests.

Required skills

• MS Office Suite (Excel, Word, Outlook)
• Familiarity with corporate administrative platforms
• Time management, multi-tasking and attention to detail