Admin & Operations Coordinator – Facility Services

About the role

We are seeking an organized and proactive Admin & Operations Coordinator to support the Operations Executive in Dubai. The role involves managing daily schedules, coordinating field teams, handling client interactions, and performing a range of administrative tasks in a fast‑paced facility services environment.

Key responsibilities

• Prepare daily and weekly work schedules and confirm job details with clients.
• Coordinate cleaners, technicians, supervisors, and snagging teams.
• Track employee attendance, timesheets, overtime and site assignments.
• Prepare quotations, invoices, purchase requests and job‑completion reports.
• Maintain records of clients, projects, employees, equipment and materials.
• Arrange transportation, site access, permits, equipment and materials.
• Collect photos, snagging reports and signed completion documents from teams.
• Support recruitment, onboarding and document collection for new workers.
• Handle schedule changes, urgent requests and client complaints.

Required profile

• 3–5 years of UAE experience in administration or operations coordination.
• Experience in window cleaning, snagging, cleaning services, maintenance or facility management is preferred.
• Strong scheduling, coordination and follow‑up abilities.
• Excellent communication and client‑service skills.
• Detail‑oriented, able to manage multiple tasks under pressure.
• Immediate or short‑notice availability.

Required skills

• Proficiency in Microsoft Word
• Proficiency in Microsoft Excel
• Effective use of email
• Familiarity with WhatsApp for business communication