Administration Manager

About the role

The Administration Manager oversees all administrative functions for a major infrastructure project, ensuring accurate document control, efficient office operations, and compliance with company procedures.

Key responsibilities

• Manage receipt, registration, distribution, tracking and archival of project documents using the Document Control Procedure.
• Maintain the electronic document management system (EDMS) and hard‑copy records, ensuring proper numbering, naming and retention.
• Oversee day‑to‑day office administration, facilities, supplies, vendor contracts and travel logistics.
• Supervise document controllers and office administrators, develop procedures and manage the administration budget.

Required profile

• Minimum 10 years of experience in document control or project administration, preferably on large rail or infrastructure projects.
• University degree and proven ability to lead administrative teams.

Required skills

• Proficiency with electronic document management systems such as Aconex or ProjectWise.
• Strong knowledge of document control procedures, classification and retention rules.