Personal Assistant to CEO

About the role

We are seeking a sharp, proactive and highly organized Personal Assistant to support our CEO with both business and personal matters in our Dubai office. You will act as the CEO’s right hand, managing agendas, representing the executive with clients and partners, and handling confidential errands.

Key responsibilities

• Manage the CEO’s calendar, meetings and priorities across multiple time zones.
• Act as the first point of contact for clients, partners and internal stakeholders on behalf of the CEO.
• Prepare presentations, reports and meeting materials; present or support the CEO at client and partner meetings.
• Coordinate meetings, take minutes, track action items and ensure follow‑up.
• Communicate and coordinate with HR, Travel, Events, Marketing, Talent Acquisition, IT and Sales teams.
• Run project‑management tasks, set timelines and track cross‑department initiatives.
• Organise business travel, visas, accommodation and itineraries.
• Plan client and partner meetings, business dinners, events and corporate functions.
• Handle personal errands and private matters for the CEO with full discretion.
• Support special projects and ad‑hoc tasks as assigned by the CEO.

Required profile

• 5+ years experience as a Personal or Executive Assistant to a CEO, founder or other C‑level executive.
• Experience in high‑risk industries such as fintech, Forex/CFD, crypto or similar is highly preferred.
• Fluent English, both written and spoken; additional languages are a strong advantage.
• Proven experience working with senior‑level clients and partners.
• Strong presentation skills and the ability to build professional decks.
• Excellent organization, multitasking and analytical judgment in a fast‑paced environment.
• Impeccable discretion and confidentiality.

Required skills

• Advanced MS Office (PowerPoint, Excel, Word, Outlook).
• Google Workspace.
• Hands‑on use of AI tools (ChatGPT, Claude, Microsoft Copilot or similar).
• Presentation and design tools (Canva, Gamma, Pitch, Figma or similar).

What we offer

• Comfortable office in Al Barsha, 5 minutes from Insurance Market metro station.
• Direct work with the CEO and exposure to top‑level decision‑making.
• Competitive salary aligned with the Dubai market.
• Friendly, proactive and innovative team across six countries.
• Fast‑paced, dynamic and challenging environment with clear career growth and performance‑based recognition.