Administrative Assistant / Secretary

About the role

We are looking for a proactive Administrative Assistant / Secretary to join Hidayet Trading LLC in Abu Dhabi. The role involves handling a wide range of clerical and secretarial duties with minimal supervision, ensuring smooth office operations and effective communication.

Key responsibilities

• Draft and proofread correspondence, reports and statistical documents using word processing tools.
• Answer and screen telephone calls, greet visitors, and provide information on policies and procedures.
• Schedule appointments, coordinate meetings, conferences and travel arrangements.
• Operate office equipment such as printers, copiers, calculators and telephone systems.
• Maintain filing systems for documents, reports and correspondence; occasionally translate incoming mail.
• Take and transcribe meeting minutes as required.
• Order office supplies, process invoices and delivery reports, and manage petty cash.
• Handle incoming and outgoing mail and ensure proper routing.

Required profile

• Diploma or equivalent education.
• 1‑3 years of relevant administrative or secretarial experience.
• Strong command of English; knowledge of an additional language is a plus.
• Excellent interpersonal and judgment skills.

Required skills

• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).