Administrative Assistant to the CEO (Tagalog Speaker)

About the role

We are seeking a highly organized, proactive, and trustworthy Administrative Assistant to support our CEO. The role involves managing daily executive operations, coordinating across departments, and ensuring confidential information is handled with discretion.

Key responsibilities

• Manage the CEO’s calendar, appointments, meetings, emails, and daily priorities.
• Prepare correspondence, reports, presentations, meeting agendas, and minutes, and follow up on action points.
• Coordinate communication between the CEO and departments such as Production, Sales, Marketing, E‑Commerce, Logistics, and Finance.
• Organize company events, exhibitions, executive meetings, and business functions.
• Arrange local and international travel, including flights, hotels, transportation, visas, and itineraries.

Required profile

• Bachelor’s degree in Business Administration, Management, Communications, or related field (preferred).
• 2–5 years of experience as an Administrative/Executive/Personal Assistant, preferably supporting a CEO or senior executive.
• Fluent English and Tagalog communication skills.
• Experience in manufacturing, perfume, cosmetics, FMCG, retail, or trading is an advantage.
• High level of confidentiality, professionalism, and ability to work under pressure.

Required skills

• Proficient in Microsoft 365, especially Outlook, Word, Excel, PowerPoint, and Teams.
• Strong organizational, communication, follow‑up, and time‑management abilities.