Administrative Assistant (UAE National)

About the role

An organisation is looking for an organised and proactive Administrative Assistant to provide day-to-day administrative and coordination support to its team. The ideal candidate is detail-oriented, well organised and confident handling documentation, scheduling, correspondence, data entry and office coordination. The position is open to UAE nationals.

Key responsibilities

• Provide general administrative and clerical support to the team.
• Manage emails, phone calls, correspondence and routine enquiries.
• Schedule meetings and appointments and maintain calendars.
• Prepare letters, reports, presentations and other business documents.
• Maintain accurate records, files, databases and documentation.
• Handle data entry and update trackers and reports.
• Coordinate with internal departments, vendors and external stakeholders.
• Arrange meeting rooms, travel, couriers and other office requirements.
• Maintain office supplies and support day-to-day office operations.
• Assist with invoices, purchase requests and basic administrative finance documentation.
• Prepare minutes of meetings and follow up on action items.
• Ensure confidentiality and proper handling of company information.
• Support management and team members with ad-hoc administrative needs.

Required profile

• Diploma or Bachelor's degree in Business Administration, Management, Commerce or a related field.
• Previous experience as an Administrative Assistant, Office Administrator, Coordinator or Secretary.
• Good knowledge of Microsoft Office, especially Excel, Word, PowerPoint and Outlook.
• Strong written and verbal communication skills.
• Good organisation, time management and multitasking ability, with high attention to detail.
• Professional telephone and email etiquette; able to work independently and manage multiple priorities.
• UAE experience is preferred.