Administrative Coordinator

About the role

We are looking for an Administrative Coordinator to manage correspondence, documentation and daily office operations for our college department. The role ensures smooth communication between students, faculty, suppliers and external partners while providing comprehensive secretarial support.

Key responsibilities

• Attend to walk‑in clients and phone calls, screen them and forward to the appropriate personnel.
• Review all incoming correspondence (electronic and paper) and distribute to relevant staff.
• Proactively remind and support the department in task completion and follow‑up.
• Coordinate distribution of internal documents to other departments or colleges.
• Administer schedules and convey messages to students.
• Deliver faculty messages to targeted recipients.
• Coordinate with students, suppliers and subcontractors on department matters.
• File documents appropriately in both electronic and physical formats.
• Provide secretarial support including travel and accommodation arrangements, presentation preparation, letter drafting, report compilation, meeting organization, agenda setting and minute taking.

Required profile

• Committed, organized with strong time‑management skills and ability to work under pressure.
• Fluent in English; Arabic is preferred.
• Diploma or equivalent qualification.
• 2–3 years of experience as an Administrative Assistant.
• Experience in an educational setting, preferably higher education.

Required skills

• Microsoft Word
• Microsoft Excel
• Microsoft PowerPoint