Administrative Officer - Office of the Chancellor (UAE Nationals Only)

About the role

Ajman University is hiring an Administrative Officer for its Office of the Chancellor, open only to UAE nationals. The post coordinates and performs support activities, secretarial services and confidential assignments for the office, reporting to the Director of the Office of the Chancellor.

Key responsibilities

• Support faculty, staff, students and others by handling telephone calls, greeting and directing visitors and answering administrative enquiries.
• Organise and run meetings and special events, covering scheduling, venues, attendance, agendas and facilities, and take minutes and follow up on outcomes.
• Prepare documents and correspondence, handle incoming and outgoing mail and draft, prepare and edit presentations.
• Translate documents between Arabic and English.
• Handle travel arrangements and maintain the office's records, databases and filing system.
• Guide newly appointed junior staff and trainee students, order and maintain office supplies and equipment, and perform other assigned duties.

Required profile

• Bachelor's degree in business administration or a related field.
• 3 to 5 years of direct experience in similar duties.
• Fluency in English and Arabic.

Required skills

• Strong organisational skills and prioritisation of workflow.
• Interpersonal and communication skills, and excellent customer service.
• Ability to write and edit correspondence, presentations and other written material.
• Meeting and event coordination, database management and knowledge of planning and scheduling techniques.
• Ability to lead and guide administrative support staff and students.