Administrative Officer – Office of the Dean

About the role

The College of Science is looking for a highly organized Administrative Officer to support the Office of the Dean. This role serves as the primary point of contact for faculty, staff, students, visitors, and university units, ensuring smooth daily operations and effective communication.

Key responsibilities

• Provide executive support to the Dean, managing calendars, appointments, correspondence, and official visits.
• Prepare and format letters, memos, reports, presentations, and other official documents.
• Coordinate College Council meetings and other official gatherings, handling invitations, agendas, logistics, and minute‑taking.
• Organise College events, workshops, seminars, and visits, including venue booking, IT support, transportation, and visitor access.
• Assist in the preparation of newsletters, annual reports, accreditation documents, and institutional publications.
• Liaise with HR, Research, IT, Facilities, Transportation, Security, and Printing Services to meet administrative requirements.
• Support HR and faculty recruitment processes, handling forms, candidate communication, and interview logistics.
• Maintain accurate records, contact lists, meeting documentation, and electronic archives.
• Track pending requests, approvals, deadlines, and action items, ensuring timely follow‑up.
• Uphold strict confidentiality and compliance with university policies.

Required profile

• UAE National.
• Bachelor’s degree in any related field.
• Relevant experience in administrative or executive support, preferably within a university setting.
• Excellent written and verbal communication skills in English and Arabic.
• Strong organizational, coordination, and time‑management abilities.
• Proven capability to handle multiple tasks, deadlines, and priorities simultaneously.
• High attention to detail and accuracy in document preparation.
• Commitment to confidentiality and professional conduct.

Required skills