Arabic-Speaking Executive Assistant to the CEO

About the role

A highly organised, Arabic-speaking Executive Assistant is sought to support the CEO and Managing Partner across the Asset Management, Owners Association, Property Management and Handover Services divisions. This is not a purely administrative role: you will act as the CEO's right hand, representing the office with RERA and other government authorities, drafting formal correspondence in Arabic and English, managing a demanding calendar and following up internally until matters are closed.

Key responsibilities

• Act as the main point of contact between the CEO and Managing Partner and RERA, DLD and other authorities, communicating in Arabic by email, letter or other means
• Represent the CEO on operational and regulatory requirements, escalating matters where decisions are needed
• Draft, translate and proofread formal letters and notices in Arabic and English for authorities, owners, developers, OA boards and clients
• Manage the CEO's calendar end-to-end, prioritising conflicting requests and coordinating with internal and external teams
• Screen, prioritise and respond to emails on the CEO's behalf, flagging matters needing personal attention
• Follow up with the Asset Management, OA, Property Management and Handover teams on open matters, deadlines and deliverables until closure
• Prepare briefing packs and background notes for meetings, record accurate minutes and track action items to completion
• Plan and coordinate corporate gifting for VIP clients, partners and authorities around key occasions such as Ramadan, Eid, UAE National Day and year-end
• Prepare presentations, reports and documents for internal reviews, client meetings and OA/board meetings
• Maintain organised filing of correspondence, contracts, authority approvals and meeting records, handling confidential information with discretion

Required profile

• Bachelor's degree or higher
• At least 5 years of total experience, including 3+ years supporting a CEO or senior executive
• Fluent Arabic and English, spoken and written (mandatory)
• Experience in executive assistance, calendar management, correspondence and confidential matters
• Preferred: UAE government liaison experience with RERA/DLD, UAE real estate experience in asset management, OA, property management or handover, and working knowledge of RERA/DLD procedures and UAE real estate regulations

Required skills

• Excellent organisation, communication, multitasking and follow-up skills
• Professional, proactive, detail-oriented and discreet

What we offer

• Career growth and professional development opportunities
• A dynamic, collaborative environment focused on Dubai's real estate market
• A fast-paced, innovation-led workplace with proprietary technology, a 40+ person in-house marketing team and access to the Forbes Global Properties network