Contracts Coordinator

About the role

The Contracts Coordinator will support the effective administration and coordination of contracts across assigned projects, ensuring all contractual documentation, correspondence, records, approvals, and key obligations are accurately maintained throughout the contract lifecycle.

Key responsibilities

• Maintain up‑to‑date contract files, registers, correspondence, amendments and supporting documentation.
• Track contractual deliverables, milestones, notices, approvals, expiry dates and other key obligations.
• Prepare contractual correspondence, notices, letters, reports and other documentation.
• Coordinate contract documentation and approvals between Project, Commercial, Procurement, Finance, Legal and other relevant teams.
• Maintain registers for variations, claims, amendments, guarantees, insurances and other contract‑related matters.
• Support preparation and processing of contract amendments, variations, change orders and extensions.
• Monitor submission and approval status of contractual documentation and follow up with stakeholders.
• Assist with review and compilation of contractor and consultant submissions, claims and supporting documentation.
• Coordinate meetings related to contractual matters and maintain minutes, action trackers and follow‑up records.
• Support tender and procurement activities through preparation, compilation and coordination of contract documentation.
• Track validity of bonds, guarantees, insurances, warranties and other contractual securities.
• Prepare regular contract status reports and trackers for management review.

Required profile

• Bachelor’s degree in Business Administration, Commercial Management, Quantity Surveying, Engineering, Construction Management or a related discipline.
• 3–5 years of experience in contracts administration, commercial coordination or a related role.
• Experience in construction, real estate development, infrastructure or a project‑based environment is preferred.

Required skills