Document Controller

About the role

KEO, an AEP/PMCM firm recognised as one of the top international design firms, is looking for a Document Controller to join its team in Abu Dhabi, UAE. The role manages, tracks and distributes all project documents, drawings and correspondence, keeping document control systems accurate and compliant with client and authority requirements so that engineers and project managers always have access to the latest information.

Key responsibilities

• Manage and maintain the project document control system in line with PMI procedures and client requirements.
• Receive, register, distribute, track and archive all incoming and outgoing project documentation.
• Ensure proper document numbering, revision control, status updates and document workflows.
• Maintain registers for drawings, reports, correspondence, RFIs, technical submittals and project deliverables.
• Prepare and issue transmittals and distribute project documents to stakeholders on time.
• Coordinate with project managers, engineers, consultants, contractors and client representatives on document submissions and approvals.
• Monitor review cycles and follow up on pending approvals and overdue responses.
• Ensure only the latest approved revisions are available for project use.
• Support project audits and maintain compliance with quality management procedures.
• Assist with project close-out documentation and final handover packages.
• Generate periodic document control reports and keep accurate project records.

Required profile

• 7 years of work experience, combined with a diploma or bachelor's degree.
• Ability to work in a supportive, diverse environment with internal global mobility and career development opportunities.

Required skills

• Proficiency in Oracle Unifier, Aconex, Asite or a similar EDMS is mandatory.

What we offer

• Hybrid working arrangements.
• Individual athletic sponsorship and study assistance sponsorship.
• Employee referral rewards.
• On-demand counselling services and regular workplace clinics.
• Community events such as sports days, fun-runs, in-house sports teams and beach clean-ups.