Executive Admin Assistant

About the role

The Executive Admin Assistant supports daily office operations at Blue Ray Printing, ensuring guests and staff receive professional and courteous service. This role combines front‑desk duties with comprehensive administrative support to keep the workplace efficient and organized.

Key responsibilities

• Greet and acknowledge visitors, assist individuals with disabilities, and manage telephone inquiries with proper etiquette.
• Prepare, review, and file letters, memos, and other documents using word processing, spreadsheet, database, and presentation software.
• Operate standard office equipment, handle incoming and outgoing mail, and maintain both paper and electronic filing systems.
• Enter and retrieve data in computer databases, update records, reservations, and respond to guest inquiries.
• Perform light physical tasks such as moving objects up to 10 lb and assist with other reasonable duties as assigned.

Required profile

• Professional appearance and adherence to company policies.
• Strong attention to detail and ability to maintain confidentiality of proprietary information.
• Effective communication skills, both written and verbal.
• Ability to work collaboratively with colleagues and support team goals.

Required skills

• Proficiency with Microsoft Office Suite (Word, Excel, PowerPoint).
• Experience using database management software.
• Familiarity with point‑of‑sale (POS) systems.

What we offer

• Opportunity to work in a dynamic printing environment.
• Supportive team culture focused on professional growth.