Executive Assistant / Admin Specialist

About the role

An experienced, highly organized and proactive Executive Assistant / Admin Specialist is sought to provide direct support to the CEO and manage the day-to-day operations of the Dubai office. This is a high-trust role requiring professionalism, discretion, sound judgment and the ability to work independently in a fast-paced international business environment.

Key responsibilities

• Provide direct executive and administrative support to the CEO
• Manage calendars, meetings, appointments, correspondence and travel arrangements
• Follow up on meetings, action items, deadlines and priorities
• Prepare correspondence, reports, presentations and other business documents
• Manage the day-to-day administrative operations of the office
• Coordinate with employees, clients, vendors, partners and external organizations
• Maintain organized records, documentation and filing systems
• Handle confidential information with discretion and proactively resolve issues
• Support special projects and other business requirements

Required profile

• Minimum 8 years of relevant experience, preferably as an Executive Assistant, Office Manager or in a similar role supporting senior leadership
• Bachelor's degree required; Computer Science, Information Technology or a related field preferred
• Excellent command of written and spoken English
• Ability to work independently, take initiative and handle confidential responsibilities

Required skills

• Advanced proficiency in Microsoft Office, especially Outlook, Word, Excel and PowerPoint
• Strong organizational and time-management skills
• Quickly learns new systems and applications