Executive Assistant and Office Manager

About the role

NTT DATA is looking for an Office Manager / Executive Assistant to play a key role in keeping its UAE offices in Abu Dhabi and Dubai running smoothly, while also giving dedicated Executive Assistant support to senior UAE leadership. It is a broad, hands-on role that takes end-to-end ownership of office administration and coordination, anticipates requirements, manages multiple priorities and creates a professional, welcoming environment for employees, visitors and senior stakeholders. The role also supports internal office events and employee activities. The position is on-site.

Key responsibilities

• Take day-to-day ownership of office management and administration across the Abu Dhabi and Dubai offices.
• Coordinate office facilities, logistics, supplies, maintenance and service providers so both locations run smoothly.
• Act as a key point of coordination for employees, visitors and internal stakeholders on office matters.
• Support and coordinate reception activities for a professional welcome.
• Provide Executive Assistant support to senior leadership, including calendar and meeting coordination, travel arrangements and other business needs.
• Coordinate executive and business visits, including meeting arrangements and logistics.
• Help plan and coordinate internal office events, employee activities and key UAE occasions.
• Work with internal teams and external suppliers on local office and operational needs, and handle confidential information with discretion.
• Prepare documents and materials for meetings and executive activities where needed, and support special projects and business initiatives.

Required profile

• Demonstrated experience in an Office Manager, Executive Assistant or combined role, including direct administrative support to senior leadership.
• Experience coordinating meetings, executive visits, office activities and internal events, and working with internal stakeholders, external suppliers and service providers.
• Experience handling confidential business information; experience in a multinational or regional organisation is advantageous.
• A bachelor's degree in Business Administration, Management or a related field is preferred, or an equivalent combination of education and experience.
• Flexibility to work regularly across both Abu Dhabi and Dubai offices.

Required skills

• Strong organisational and coordination skills across multiple locations and stakeholder groups.
• Executive Assistant capabilities and confidence supporting senior leadership.
• Excellent interpersonal and communication skills.
• Proactive, anticipatory approach and strong attention to detail in a fast-paced environment.
• Ability to plan and run internal events from planning to execution.