Executive Assistant – Arabic Speaking (Construction)

About the role

We are seeking a highly organized and proactive Executive Assistant to support senior management of a leading construction company in Sharjah. The role requires fluency in Arabic and English and combines executive administration with hands‑on recruitment responsibilities.

Key responsibilities

• Provide day‑to‑day executive and administrative support to senior managers, including calendar management, meeting coordination, and travel arrangements.
• Prepare correspondence, reports, presentations, and other business documents.
• Take meeting minutes, prepare agendas, and follow up on action items.
• Handle confidential information with discretion.
• Manage communication with employees, clients, suppliers, and external parties.
• Support recruitment activities: job posting, CV screening, candidate communication, interview scheduling, and onboarding coordination.
• Maintain candidate databases and recruitment records.
• Assist HR and other departments with administrative tasks as needed.

Required profile

• Bachelor’s degree in Business Administration, Human Resources, Management or a related field.
• Minimum 4 years of experience as an Executive, Personal or Administrative Assistant.
• Hands‑on experience in recruitment or talent acquisition.
• Previous exposure to the construction, engineering, real‑estate or contracting sector is preferred.
• Excellent written and verbal communication skills in Arabic and English.
• Strong organizational, time‑management and follow‑up abilities.
• Professional appearance and proactive attitude.

Required skills

• Microsoft Word
• Microsoft Excel
• Microsoft PowerPoint
• Microsoft Outlook