Executive Assistant / Clients Coordinator

About the role

Motei & Associates is looking for an Executive Assistant / Clients Coordinator to provide high-level administrative support to senior lawyers, partners and executives. The role covers calendar management, meeting coordination, client intake and the preparation of legal documents.

Key responsibilities

• Manage calendars, schedule meetings, handle travel arrangements and prepare meeting agendas.
• Be the first point of contact for business inquiries and phone calls, organize meetings and appointments, receive and deliver original documents, prepare outgoing couriers and arrange or supervise the daily schedule of messengers.
• Prepare accurate, error-free legal materials and correspondence following the firm's Legal Documents Writing manual, and proofread documents for spelling, grammar, punctuation and format.
• Maintain orderly client and firm files, filing documents and emails in the firm's electronic document software.
• Assist with the intake of new clients, including gathering documentation, completing conflict checks and ensuring compliance with regulatory requirements.

Required profile

• Bachelor's degree, preferably in law or business.
• At least 5 years' experience in a similar role in a reputable company or law firm in the UAE.
• Perfect command of spoken and written English.
• Dynamic, presentable and with excellent communication skills.
• Digital marketing and social media experience is an advantage.

Required skills

• Excellent MS Office knowledge (Word, Excel, PowerPoint, Outlook).
• Legal document writing and proofreading.

What we offer

• An attractive salary package with a cash compensation scheme on achieving targets.
• A finder fee module for finding new leads.

To apply, candidates send their CV and a cover letter through the firm's careers page; all applications are treated confidentially.