Executive Assistant

About the role

The Executive Assistant will support the Chairman in managing both business and personal commitments. This role requires a high level of discretion, proactive planning, and the ability to handle a fast‑paced environment across the UAE.

Key responsibilities

• Manage the Chairman’s calendar, appointments, and priority planning.
• Coordinate internal and external meetings, prepare agendas, record action points, and follow up on tasks.
• Handle communications on behalf of the Chairman, including screening calls and emails.
• Track daily activities, commitments, and deadlines, ensuring deliverables are completed.
• Assign responsibilities, set timelines, and follow up with stakeholders for accountability.
• Coordinate with departments, partners, consultants, vendors, and service providers.
• Monitor ongoing projects, provide status updates, and ensure timely completion.
• Arrange executive travel – flights, accommodation, ground transport, visas, and itineraries.
• Organise corporate events, meetings, and special engagements.
• Maintain confidential records and document management systems.

Required profile

• 5‑8 years of experience as an Executive or Personal Assistant supporting senior leadership.
• Strong understanding of the UAE business environment and local service providers.
• Valid UAE driving licence (preferred) and confidence to drive across the UAE.
• Excellent written and spoken English; fluency in Hindi.
• Flexibility to work outside standard hours, including weekends and public holidays when required.
• Ability to exercise sound judgement, maintain confidentiality, and handle sensitive matters.
• Independent, problem‑solving mindset with minimal supervision.

Required skills

• Advanced proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint).