Executive Assistant

About the role

INDEX Holding, a long-established Emirati group founded in 1928 and headquartered in Dubai, is hiring a full-time, on-site Executive Assistant in Dubai. The role provides comprehensive executive-level support to the CEO, handling confidential information with discretion and keeping a professional, organized working environment.

Key responsibilities

• Manage the CEO's calendar, schedule meetings, filter and prioritize emails, and prepare daily folders with documents
• Hold weekly diary meetings with the CEO to review upcoming engagements, invitations and requests
• Coordinate meetings between the CEO, his direct reports, committees and groups, and arrange travel and accommodation
• Act as the first point of contact, filter information and briefings, and keep accurate records of papers and electronic correspondence
• Produce documents, briefing papers, reports and presentations; occasionally accompany the CEO on trips and help with presentations
• Carry out specific projects, research and decision-support tasks, and cover for colleagues when they are absent
• Ensure guests receiving the CEO receive exceptional care and service

Required profile

• 5 to 8 years of experience as a personal assistant, secretary or executive assistant supporting senior management
• Bachelor's degree in any field
• Experience managing expense reports and basic financial tracking for executives
• Strong written and verbal communication in English and Arabic

Required skills

• Executive administrative support, calendar management and meeting coordination
• Office organization and document preparation
• MS Office (Word, Excel, PowerPoint, Outlook)