Executive Assistant (Mandarin Speaking) – Dubai

About the role

We are looking for a highly organized Executive Assistant who is fluent in Mandarin to support the General Manager across two Dubai offices. The role bridges daily operations, HR coordination with teams in New Zealand and the United Kingdom, and ensures seamless administrative flow.

Key responsibilities

• Provide day‑to‑day administrative and operational support to the General Manager in both Dubai locations.
• Coordinate internal communication between Dubai offices and overseas headquarters (NZ & UK).
• Assist HR teams with local execution: onboarding, documentation, attendance tracking, and employee records.
• Support recruitment activities, including interview scheduling, candidate coordination, and initial screening.
• Handle office administration tasks such as vendor management, supplies, and basic facilities oversight.
• Prepare reports, presentations, and internal documents as required.
• Ensure compliance with company policies and UAE regulations.
• Organise internal meetings, events, and staff communications.

Required profile

• Bachelor’s degree or equivalent experience.
• Minimum 2 years of experience in administrative, HR coordination, or assistant roles.
• Strong organisational and multitasking abilities.
• Excellent communication skills in English and Chinese (Mandarin).
• Ability to work across time zones and collaborate with international teams.
• High level of discretion and professionalism.

Required skills

• Proficiency in Microsoft Excel.
• Proficiency in Microsoft Word.
• Proficiency in Microsoft PowerPoint.

What we offer

• Visa sponsorship.
• Medical insurance.
• Discretionary bonus.