Executive Assistant - MEA Zone

About the role

Siemens Healthineers is looking for an Executive Assistant based in Dubai to provide comprehensive administrative and operational support to the MEA Zone Management for the Varian Oncology business. Reporting to the MEA Zone Head, the role works closely with senior leadership and stakeholders in an international environment, building business relationships across the region and keeping day-to-day operations, travel, events and administrative activities running smoothly.

Key responsibilities

• Manage and maintain executive calendars, including scheduling meetings, coordinating priorities and resolving conflicts.
• Coordinate internal and external meetings with senior leaders, customers and business partners.
• Organize business lunches, dinners and other executive engagements.
• Provide proactive administrative support and anticipate the needs of senior leadership.
• Handle ad hoc projects and other responsibilities as assigned.
• Coordinate end-to-end business travel, including air tickets, hotel accommodation, airport transfers, car rentals and visas, and prepare and follow up on travel expense reports.
• Manage event logistics such as venues, meeting rooms, hotels, catering and team-building activities.
• Support the onboarding of new joiners and quarterly NPS activities, including database clean-up in Unity and customer notification reminders.
• Facilitate communication between leadership teams, follow up on outstanding actions and coordinate the renewal of key office and business documentation.

Required profile

• Bachelor's degree in Business Administration, Management or a related field.
• 5+ years of experience as an Executive Assistant, ideally supporting senior leadership in a multinational environment.
• Fluency in both Arabic and English is mandatory; French is highly desirable.
• Emirati candidates are preferred.

Required skills

• Strong communication, interpersonal and problem-solving skills.
• Advanced proficiency in MS Office (Excel, PowerPoint, Outlook).
• Familiarity with SAP or other enterprise tools is advantageous.