Executive Assistant to CEO

About the role

We are looking for a proactive Executive Assistant to support the CEO of Waves Investments & Properties, a leading Dubai real‑estate brokerage. The role goes beyond traditional administrative duties, requiring hands‑on real‑estate knowledge, advanced reporting, and CRM governance to keep the leadership office running smoothly.

Key responsibilities

• Manage the CEO’s calendar, travel arrangements, meeting logistics and prepare briefing materials.
• Draft and handle internal and external correspondence on behalf of the CEO.
• Own and optimise cross‑functional workflows across sales, finance and client servicing.
• Administer the CRM system – ensure data hygiene, lead assignment, pipeline reporting and user adoption.
• Prepare client‑facing documents such as payment plans, invoices, commission agreements and expense claims.
• Support the sales team on complex real‑estate transactions, developer coordination and DLD processes.
• Produce advanced Excel dashboards for internal reporting and financial reconciliation.
• Drive LinkedIn and social‑media content, monitor market trends and assist with event logistics.
• Lead ad‑hoc strategic projects assigned by the CEO and act as the CEO’s proxy when required.

Required profile

• Bachelor’s degree in Business, Engineering or related field; MBA preferred.
• 5–10 years of experience in Dubai’s real‑estate sector, preferably in a senior support or operations role.
• Demonstrated ability to manage multiple priorities, investor communications and strategic initiatives.
• Strong commercial acumen and familiarity with Dubai real‑estate regulations and market dynamics.

Required skills

• Advanced Excel for reporting and dashboard creation.
• CRM administration experience (Zoho CRM, Salesforce, Leadrat or equivalent).
• Proficiency in preparing professional presentations and briefing documents.
• Data analysis and workflow optimisation.