Executive Assistant to C‑Level Leadership

About the role

The Executive Assistant will act as a trusted extension of the C‑level office, protecting leadership time, anticipating needs, and ensuring decisions are followed through. This role blends executive assistance, business support, and personal assistance in a fast‑moving environment.

Key responsibilities

• Manage complex calendars, meetings, and competing priorities for multiple C‑level executives.
• Coordinate internal and external meetings, prepare agendas, briefing materials, notes, and track decisions and action items.
• Handle domestic and international travel logistics, including visas, itineraries, and contingency planning.
• Support personal appointments, reservations, and documentation while maintaining strict confidentiality.
• Monitor strategic initiatives, gather updates from department heads, and produce concise executive briefings and reports.
• Act as central liaison between leadership, internal teams, and external stakeholders, representing the executive office professionally.
• Utilise AI tools (ChatGPT, Claude, Gemini) to research, summarise, draft communications, and automate repetitive tasks.

Required profile

• Minimum 5 years supporting C‑level executives in a senior administrative capacity.
• Excellent written and verbal communication in Arabic and English.
• High emotional intelligence, strong judgment, and ability to work independently in a fast‑paced environment.
• Proven discretion handling sensitive and confidential information.

Required skills

• Advanced proficiency in Microsoft Office (PowerPoint, Outlook, Word, Excel).
• Strong competence with Google Workspace and modern collaboration tools.
• Hands‑on experience using AI productivity tools for research, summarisation, and drafting.

What we offer

• Competitive salary package.