Executive Secretary (Hindi Speaker) – Automotive

About the role

A prominent automotive company based in Dubai is looking for an experienced Executive Secretary to provide comprehensive administrative support to its Chairman. The role suits a proactive, organised person who can handle a wide range of administrative duties with professionalism and confidentiality.

Key responsibilities

• Provide high-level administrative support to the Chairman, managing calendars, appointments and travel arrangements.
• Coordinate and organise meetings, conferences and corporate events, including logistics, agendas and minutes.
• Handle confidential and sensitive information with discretion and integrity.
• Prepare correspondence, presentations and reports as required.
• Conduct research and compile data to support decision-making.
• Act as the main point of contact for internal and external stakeholders.
• Manage expense reports and reimbursements.
• Maintain office efficiency by organising operations and procedures, controlling correspondence, designing filing systems and reviewing and approving supply requisitions.
• Handle ad-hoc projects and tasks as assigned.

Required profile

• 10 years of experience as an Executive Secretary or similar administrative role, preferably supporting C-level executives.
• Bachelor's degree in Business Administration, Management or a relevant field is preferred.
• Experience in the automotive industry or a related field is a plus.

Required skills

• Excellent organisational and time management skills, with the ability to prioritise and meet deadlines.
• Strong verbal and written communication skills in English.
• Proficiency in MS Office (Word, Excel, PowerPoint, Outlook).
• Ability to work under pressure while maintaining professionalism and confidentiality.