Executive Secretary

About the role

We are seeking a competent Executive Secretary to provide high‑level administrative support to senior officials at Conares in Dubai. The role involves managing schedules, handling correspondence, and ensuring smooth day‑to‑day operations for the executive team.

Key responsibilities

• Maintain and organise the executive’s agenda, schedule appointments and meetings.
• Receive, screen and redirect phone calls, and manage incoming and outgoing correspondence.
• Attend meetings, record minutes and follow up on action items.
• Arrange domestic and international travel, including itineraries and accommodations.
• Handle confidential documents securely and maintain both electronic and paper filing systems.
• Conduct research, prepare presentations and reports as required.
• Oversee the executive’s social‑media profiles and coordinate special projects.

Required profile

• Degree in Business Administration or a related field.
• Proven experience as an executive secretary or in a similar administrative role.
• Fluency in German or Dutch.
• Excellent organisational, time‑management and communication abilities.

Required skills

• Proficiency in Microsoft Office suite.
• Experience with ERP software.
• Knowledge of social‑media platforms for professional use.