Executive Secretary

About the role

Anantara Hotels & Resorts, a global luxury hotel and resort brand rooted in Thai culture, is hiring an Executive Secretary for its Downtown Dubai property. The role supports the Executive Office with calendar, meeting and correspondence management, and requires discretion and professionalism when dealing with senior executives.

Key responsibilities

• Manage and prioritise the Executive's calendar, appointments, meetings and commitments
• Coordinate meetings and follow up on agreed actions and deadlines
• Handle confidential correspondence, documents and executive information with complete discretion
• Prepare professional reports, presentations, minutes, agendas, letters and other executive documents
• Represent the Executive Office professionally and maintain effective relationships with internal and external stakeholders
• Support business requirements outside normal working hours when required

Required profile

• Bachelor's degree or equivalent in Business Administration, Hospitality Management, Office Administration or a related field; additional certification in Secretarial Studies, Executive Administration or Office Management is an advantage
• Minimum 3 years of experience as an Executive Secretary, Personal Assistant, Executive Assistant or in a similar administrative role
• Previous experience supporting a General Manager, Executive Committee or Senior Leadership Team is preferred
• Experience in a luxury hotel or hospitality environment is an advantage; five-star luxury hospitality experience is highly desirable
• Proven experience managing confidential information and sensitive executive matters
• Excellent written and verbal English; additional languages are an advantage

Required skills

• Excellent proficiency in Microsoft Office, especially Outlook, Word, Excel and PowerPoint
• Strong calendar, meeting, travel, correspondence and document management skills
• Good understanding of office administration, filing systems, record keeping and business correspondence
• Strong organisational skills and ability to manage multiple priorities and deadlines