Guest Transport Administrator

About the role

The Guest Transport Administrator supports Etihad Airways' Guest Transportation operations by handling vendor administration, invoice processing, and operational documentation. This role ensures accurate financial control, compliance, and efficient coordination across multiple service providers.

Key responsibilities

• Maintain vendor records, contracts, documentation, and compliance tracking.
• Verify, reconcile, and process vendor invoices against system data (trips, bookings, cost codes).
• Track transportation costs, support budget monitoring, and flag discrepancies.
• Maintain booking records, reports, and documentation for daily operations and audits.
• Ensure adherence to internal policies, contractual terms, and audit requirements.
• Prepare regular reports on invoices, trips, and vendor performance.
• Liaise with vendors, finance, and internal teams to resolve invoice queries and documentation gaps.
• Produce and analyze operational reports to enable data‑driven decisions.
• Identify and support improvements in administrative workflows, systems, and reporting accuracy.

Required profile

• Bachelor’s degree.
• 2–5 years of experience in administration, finance support, or operations support.
• Experience in invoice processing, vendor coordination, or logistics/transport operations preferred.

Required skills

What we offer

• Opportunity to work for a leading global airline.
• Exposure to international transportation and logistics operations.
• Professional development within Etihad’s “Journey 2030” vision.