Handover Coordinator

About the role

Kaizen Asset Management Services is looking for an organized, detail-oriented Handover Coordinator in Dubai to manage the full property and project handover lifecycle, from pre-handover preparation through final sign-off and post-handover follow-up. The role acts as the central point of contact between developers, owners, tenants, maintenance teams and internal departments, ensuring handovers are smooth, compliant and timely in line with Dubai Land Department (DLD) and RERA standards.

Key responsibilities

• Plan, schedule and coordinate handover activities for residential and commercial properties and assets
• Prepare and verify handover checklists, inspection reports, snagging lists and DLD/RERA-compliant documentation
• Conduct pre-handover inspections and coordinate with technical and maintenance teams to resolve defects and outstanding items
• Communicate with owners, tenants, developers, sales and asset management on timelines, status updates and action items
• Arrange and attend formal handover meetings, obtain sign-offs and keep complete, accurate records
• Manage handover files digitally, update Excel trackers and internal systems to monitor progress and completion rates
• Follow up on post-handover rectifications and close out issues within agreed timelines
• Ensure compliance with company policies, Kaizen efficiency standards and UAE real estate regulations
• Support Emiratization goals by collaborating with local teams and government authorities as required

Required profile

• High school diploma or bachelor's degree preferred
• Minimum 2 years of experience in property handover, real estate administration, project coordination or client relations in Dubai
• Strong knowledge of DLD/RERA handover processes and documentation
• Valid UAE residency and driving licence preferred
• Clear professional communication in English; Arabic or Tagalog is a strong advantage

Required skills

• Proficiency in MS Office: Excel tracking, Word reports, PowerPoint summaries
• Slack or Teams for communication
• Excellent organization and ability to manage multiple concurrent handovers with tight deadlines
• Detail-oriented, solution-focused, able to work independently and cross-functionally