HR & Administration Executive

About the role

Element 8, a Dubai-based enterprise web and digital agency, is looking for an organised, people-first HR & Administration Executive to run its office and HR operations. You will be the first point of contact for clients and candidates and the person the team relies on to keep things running smoothly.

Key responsibilities

• Run the front desk: welcome visitors and clients, handle calls, the general inbox and inquiries
• Manage calendars, meetings, appointments and travel for management and staff
• Keep the office running: maintenance, vendor relationships and buying supplies within budget
• Maintain employee records, contracts, attendance and leave in the HRMS
• Coordinate onboarding and offboarding, including paperwork, system access and induction
• Handle visas, Emirates ID, labour cards and medical insurance with the PRO, keeping everything MOHRE-compliant
• Schedule interviews and coordinate hiring with department heads
• Plan employee engagement activities and internal events
• Support payroll by preparing monthly attendance and leave inputs and supporting WPS salary processing with Accounts
• Track office expenses and check vendor invoices

Required profile

• 3+ years in an HR & Administration role in the UAE, ideally at an IT, digital or agency firm
• Working knowledge of UAE Labour Law, MOHRE procedures, WPS and visa processing
• Excellent written and spoken English; Arabic is a plus
• Front office or reception experience is an advantage
• Highly organised, able to juggle priorities and discreet with confidential information
• Available to join immediately or within 30 days

Required skills

• Comfortable with MS Office or Google Workspace
• Experience with an HRMS such as Zoho People or Bayzat

What we offer

• Salary range of 4-6 K
• Employment visa, medical insurance and annual leave
• Air ticket
• Five days a week with Saturday and Sunday off