Legal Secretary – Abu Dhabi

About the role

The Legal Secretary will provide efficient administrative support to senior fee earners, including partners and senior associates, within our Abu Dhabi office. This position is focused on delivering high‑quality service to both internal teams and external clients.

Key responsibilities

• Manage and coordinate meetings, events, travel arrangements, and related logistics.
• Handle client intake processes, including AML checks and preparation of engagement letters.
• Provide billing assistance and support document production for urgent matters.
• Maintain complex diaries, act as gate‑keeper for calls, and organise external and internal meetings.
• Oversee inbox management, email filing into iManage, and hard‑copy filing systems.
• Support client interactions and liaise directly with clients and their assistants.
• Collaborate with Center Services, other Baker McKenzie secretaries, and practice groups.
• Capture meeting outputs, follow up on action items, and mentor junior staff.

Required profile

• Strong experience in a legal or professional services environment.
• Proven ability to manage complex calendars and diary systems.
• High level of organisational and problem‑solving skills.
• Excellent written and verbal communication, with attention to detail.
• Bilingual Arabic/English is preferred.

Required skills

• Microsoft Word
• Microsoft Excel
• Microsoft Outlook
• Microsoft PowerPoint
• Microsoft Access
• Microsoft Teams
• iManage document management system