Legal Secretary

About the role

The Legal Secretary provides efficient administrative support to senior fee earners, ensuring smooth operation of legal and client‑focused activities. This position works closely with partners, senior associates and other professionals within a global law firm environment.

Key responsibilities

• Manage and coordinate meetings, events, travel arrangements and other assigned tasks.
• Handle client intake processes, including AML checks and preparation of engagement letters.
• Provide billing support and assist with invoice preparation.
• Oversee complex diary management, call handling, gate‑keeping and external meeting organization.
• Maintain inboxes, file emails in iManage and support hard‑copy filing systems.
• Interact directly with clients and their assistants, supporting client‑related activities.
• Collaborate with Center Services, other firm secretaries and practice groups to ensure efficiency.
• Produce urgent documents not suitable for Document Services and manage competing deadlines.
• Capture meeting outputs, follow up on actions and mentor junior team members.

Required profile

• Bilingual Arabic and English with solid experience in a legal or professional services setting.
• Strong organizational abilities and attention to detail.
• Proactive attitude toward upskilling and continuous improvement.
• Excellent written and verbal communication skills.
• Team‑player capable of building effective working relationships.

Required skills

• Microsoft Word
• Microsoft Excel
• Microsoft Outlook
• Microsoft PowerPoint
• Microsoft Access
• Microsoft Teams
• iManage document management system